Administrative Assistant
Job Description
Provide administrative and secretarial assistance to camp administration function while ensuring proper documents and records are maintained for the work carried out in the function.
Qualifications:
• Graduate in any discipline.
• Knowledge of SAP & Office softwares.
Experience:
• Minimum of 4 years experience.
• Clerical & administrative experience in a large commercial or corporate set-up. Experience in hospitality administration would be desirable.
Responsibilities Duties:
Key Accountabilities:
• Assist in implementation of rules and regulations pertaining to staff residence so that all relevant procedural / legislative requirements are fulfilled while delivering a quality, cost-effective service to employees and clients.
• Receive new employees arrival details from the respective section and arrange to receive, brief, issue the consumables and accommodate them as required.
• Update system records and co-ordinate with Account / HR and other Departments on matters related to the staff residence. Create and maintain various documents and records as required in the SAP and other filing systems.
• Draft and issue of memos and circulars as necessary for notice boards, departments and contractors.
• Provide administrative support to Camp Boss, Officer - Residence and other senior staff in the function.
• To maintain proper filling of all documents handled in the department (system records and manual as required).
• Keep the office stationery and monitor usage.
• Coordination with other departments on administrative or transport matters or as instructed by supervisors.
• Perform the duty as document controller for technical documents like bids, specification, invoice etc. held by the departments and make records easily available during internal and external audits.
• Data entry work ( MR, Receipts, and Stock adjustment ) related to SAP / material inventory System
• Comply with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
• Performs other secretarial and clerical duties or assignments as directed.