Document Controller
Job Description
To manage, control, and maintain all project-related documents for civil construction works, ensuring accuracy, quality, and timely distribution in compliance with company standards and project requirements.
Key Documents Handled:
• Shop Drawings
• Material Submittals
• Method Statements
• RFIs (Requests for Information)
• Inspection Requests (IRs)
• Technical Correspondence
• As-built Drawings
• Project Reports
Qualifications:
• Diploma or Bachelor’s Degree in Engineering, Business Administration, or relevant field.
• Certification in Document Control (preferred).
Experience:
• Minimum 3–7 years of experience as a Document Controller in civil construction projects.
• Experience in EPC / infrastructure / building projects is highly preferred.
• Familiarity with GCC project requirements is an advantage.
Preferred Software Knowledge:
• Aconex / EDMS
• AutoCAD (basic understanding)
• SharePoint (optional)
Responsibilities Duties:
• Maintain and manage all incoming and outgoing project documentation (drawings, specifications, RFIs, submittals, reports, etc.).
• Ensure proper document control procedures, numbering, filing, and version control are implemented.
• Coordinate with engineering, procurement, QA/QC, and site teams for document submission and tracking.
• Register, log, and track all technical documents and correspondence.
• Ensure timely distribution of documents to relevant stakeholders.
• Maintain up-to-date document registers and logs (e.g., submittal logs, drawing registers).
• Monitor document status (approved, pending, rejected) and follow up for timely approvals.
• Archive project documents systematically for easy retrieval and audit purposes.
• Ensure compliance with company document control standards and client requirements.
• Assist in preparation and submission of project reports and handover documentation.
• Maintain confidentiality and security of all project documentation.