Document Controller
Job Description
My client a leading Real Estate Developer in Abu Dhabi has an urgent requirement for a Document Controller to play a critical role within the design team, ensuring the accurate control, organization, and management of all project and design documentation. This position requires a highly organized and detail-oriented professional who can maintain robust document control systems, support design workflows, and ensure compliance with internal standards and industry best practices.
Qualifications & Experience
* Minimum 3-5 years' experience as a Document Controller, Mostly within a real estate developer, consultancy, or construction environment.
* Strong understanding of document control systems, processes, and best practices.
* Proficiency in document management platforms such as Aconex, SharePoint, Autodesk Construction Cloud (ACC), and Microsoft Office.
* Excellent organizational, time management, and attention-to-detail skills.
* Strong communication and interpersonal abilities.
* Ability to work independently while collaborating effectively within a multidisciplinary team.
* Familiarity with design processes, terminology, and deliverables is advantageous.
* Certification in records or document management is desirable.
Core Competencies
* Document Control Expertise: Strong knowledge of document lifecycle management, version control, and data accuracy.
* Systems & Tools Proficiency: Advanced capability in managing digital document platforms and workflows.
* Process Compliance: Solid understanding of ISO standards and industry best practices related to document control.
* Coordination & Collaboration: Ability to work closely with design teams, project managers, consultants, and external stakeholders.
Responsibilities Duties:
* Manage and maintain all Design Sector documentation, ensuring accuracy, quality, and traceability.
* Control the full lifecycle of documents, including receipt, registration, distribution, tracking, and archiving.
* Maintain a centralized document management system and ensure all incoming and outgoing documents are properly logged.
* Monitor document flow to ensure timely processing, approvals, and adherence to project timelines.
* Organize and classify documents for efficient retrieval and reference.
* Implement and enforce document control procedures in line with company policies and industry standards.
* Support the preparation, issuance, and distribution of technical documents, including drawings, specifications, reports, and correspondence.
* Coordinate with internal teams, consultants, and stakeholders to ensure smooth document workflows.
* Conduct periodic audits to verify compliance with document control processes and identify areas for improvement.
* Provide ongoing support to the Design team for document-related queries and requests.
* Ensure strict confidentiality, security, and integrity of all documentation.