Document Controller
Job Description
The Document Controller is responsible for managing and controlling all design related documentation, establishes master filing systems, including copies of all drawing issues on design projects in design centers. He ensures the implementation of company archiving policies, procedures and standards in the recording of all issued documents and drawings.
Bachelor’s Degree or related discipline
Overall 8+ years of experience in Document accuracy and control
Knowledge of Microsoft Word, PowerPoint and Excel
Ability to work effectively in a team environment and manage high-volume design data
Ability to communicate effectively both internally and externally
Good communication and presentation skills, interpersonal skills
Good planning, organization and presentation capability
Proficiency in spoken and written English; Arabic is an advantage
Responsibilities Duties:
Provide document control and organize a comprehensive filing system for all received and outgoing correspondence on design projects in accordance with corporate policies and procedures
Maintain a record of submittals to the client and record the date of responses to the client
Maintain a list of unanswered items of correspondence and circulate the list at regular intervals for reference
Maintain a register of design manuals, vendor manuals and design drawings
Maintain copies of all programs submitted during the project and file copies of the client’s drawings showing the progress of the works during the various stages of the design
Maintain a register of all design drawings submitted by the client and update the status of review / approval of design drawings
Record receipt of drawing revisions and distribute to the appropriate people
Ensure that the most current version of drawing documents is being used
Assist other members in the design team to set-up and maintain filing systems in an organized manner
Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures
Ensure the satisfaction of the design teams with provided document control activities